Sharing with Your Team
On a Team or Enterprise plan, Share includes a third option alongside Private and Public: Your team. Anything you share that way becomes part of your group's shared library — so classmates, training cohorts, or coworkers browse the same sources instead of hunting for links.
Share with "Your team"
- Open the item or folder you want to share.
- Open the Share window.
- Choose Your team.
Helper text in the Share window is explicit: everyone on your team can view, but editing stays with you (the owner of the item).
This option only appears if you're an active member of a team. See Teams and Enterprise and Joining a Team.
What teammates see
Team-shared folders, PDFs, notes, flashcards, quizzes, slides, and other content show up where teammates can browse the shared library. They can open and study from those materials, ask source-grounded questions, and generate their own artifacts from them using their own weekly AI credits.
They cannot edit your team-shared item unless you separately grant that (ownership stays with you). Public link sharing, email invites, QR codes, and request-access flows still work as described in Sharing and Collaboration.
Folders and whole libraries
Sharing a folder with Your team is the fastest way to stand up a shared library:
- Create a folder for the course, onboarding track, or project.
- Add the PDFs, recordings, notes, and decks people need.
- Share the folder with Your team.
Teammates then open the folder and work from the same source of truth. This is the usual pattern for classes, research labs, employee training, and onboarding.
Tips for a useful shared library
- Prefer folders over dozens of one-off shares so people know where to look.
- Keep canonical policy / handbook docs in one shared place and generate quizzes, decks, and podcasts from them rather than uploading duplicates.
- Remember credits are per person — heavy generation by one teammate never drains another. See How AI Credits Work.
- Admins still control which AI model tiers the team can use — see Managing Your Team.
Private vs public vs Your team
| Visibility | Who can open it |
|---|---|
| Private | You (and people you explicitly invite) |
| Your team | Every active member of your Scholarly team |
| Public | Anyone with the link (subject to your share settings) |
Use Your team when the audience is your paid seats. Use Public or email invites when you need people outside the team.
Related
- Getting Started with Teams — create a team and share your first library.
- Sharing and Collaboration — public links, QR codes, invites, request access.
- Managing Your Team — seats, roles, and admin controls.