Guide Folders

Folders and Organization

Folders help you keep your material grouped by client, project, topic, or however you prefer. Everything in Scholarly -- PDFs, flashcards, pages, recordings, podcasts, research reports, and video lectures -- can be organized into folders.

Creating Folders

Create a folder from any of these places:

  • Home page -- Click the New Folder button in the Folders section.
  • All Content page -- Click the New Folder button in the Folders section.
  • Sidebar -- Click the + icon next to Folders.

Give your folder a name and it appears immediately in the sidebar and on the home page.

Adding Content to Folders

Move items into folders using any of these methods:

  • Drag and drop -- On the home page, drag any content card directly into a folder.
  • Content menu -- Open the three-dot menu on any item and select Move to Folder.
  • Bulk actions -- Select multiple items on the home page and move them together.

Sorting and Grouping a List

Projects and All Content share one toolbar row: search, where you are, grouping, and sorting, with the content types on a line beneath.

  • Sort by name, by when something was added, by when you last worked on it, or by type. Name ordering reads the numbers inside a title, so Section 2 comes before Section 10 -- and a podcast made from a section lands right next to it.
  • Group by type, by date, or into the sources you brought and the artifacts Scholarly made from them.
  • Search and filter inside a project. The type filter is built from what that project actually holds, and both work in Shared with me as well.

Your own order

A project can also be arranged by hand. Choose Custom order and drag the rows where you want them. The arrangement is saved to the project, so anyone you share it with opens it the same way. Custom order clears grouping, and a drag is blocked while a search or type filter is narrowing the list.

On a phone

Your library, folders, and projects are flat rows. One button opens a sheet holding show, group, and sort, instead of a toolbar of controls. See Scholarly on Mobile.

Renaming and Deleting Folders

  • Rename -- Click the folder name in the folder page header (or the pencil icon) to rename it inline — or let AI suggest a title based on what's inside. You can also rename from the folder menu.
  • Delete -- Delete a folder from the folder menu. The content inside is not deleted -- it moves back to your main content list. See Deleting and Restoring Content.

AI Organizer

If you have a lot of unorganized content, AI Organizer uses AI to suggest how to sort it. The AI scans the items that are not in a folder yet and recommends groupings:

  • It suggests adding items to existing folders when topics match.
  • It suggests creating new folders for content that does not fit anywhere yet.
  • It leaves an item alone when it does not fit any pattern, so nothing is swept into a "Misc" pile against your wishes.
  • Each suggestion is shown individually -- accept or dismiss before anything changes. Nothing moves automatically.

Find AI Organizer in the Folders section on the home page, in All Content, or behind the broom icon next to Folders in the sidebar. It scans everything not already in a folder — PDFs, pages, decks, recordings, podcasts, research reports, video lectures, and slide decks. Dismissed suggestions do not reappear in the same session, and it works best when you have a mix of unsorted content — if everything is already filed, there is nothing to suggest.

AI Organizer is a paid-plan feature. On the Free plan, opening it shows your plan options instead of suggestions. See Plans and Limits.

Clear file names help: it reads titles and content together, so "Q3 expense policy.pdf" is easier to place than "Untitled.pdf". If a suggestion is not quite right, dismiss it and move on — and anything you accepted can be undone by dragging the item back out of the folder.

Auto-Grouping on Upload

When you upload two or more files together, Scholarly can group them into a new folder right away and suggest a name — no need to run AI Organizer afterward. Accept the suggestion to create the folder instantly, or dismiss it to leave the files unsorted.

Folders in the Create Windows

Your folders come with you when you build something new. In every AI create window -- flashcards, podcasts, quizzes, video lectures, AI Slides, and the rest of the AI agents and document tools -- the Library tab shows your folders alongside loose files -- open a folder to browse what's inside, just like on the home page. Search looks across everything at once, so you can pull a saved file into a new creation without leaving the window.

Create with AI inside a folder

Open any folder and you'll find a Create with AI panel that uses the folder's contents as the source for whatever you build. You can spin up:

It's the fastest way to turn a whole body of material into something usable — pick the folder, pick the tool, and the AI uses every relevant file inside as the source. The finished item lands back in the same folder so everything on that topic stays together.

Sharing Folders

Folders can be shared just like any other content. Recipients get a read-only view listing everything inside, and can open any item from there. See Sharing and Collaboration for how sharing, visibility, and view stats work.

Tips

  • Use clear, descriptive folder names so you can find things quickly — "Acme — onboarding 2026" instead of "Acme".
  • Run AI Organizer periodically after uploading new material to keep things tidy.
  • Pin your most-used folders to the sidebar for quick access.
  • Sort by last worked on when you are picking up something from last week; sort by name when you are looking for a specific numbered document.
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