AI Organizer
AI Organizer is the one-click way to tidy up your library. It reads through the items you haven't filed yet, recognises which ones belong together, and offers to either drop them into an existing folder or create a new folder for them. You stay in control — every suggestion is shown to you before anything moves.
Use it once a week and your home page stays clean even as you upload more material.
Running AI Organizer
You can launch it in two places:
- Home page → Folders section — click AI Organizer.
- Sidebar → Folders area — open the folder actions menu and choose AI Organizer.
AI Organizer scans every item in your library that's currently not inside a folder. PDFs, pages, flashcard decks, recordings, podcasts, research reports, video lectures, and slide decks are all eligible.
How Suggestions Work
For each unsorted item, AI Organizer makes one of three calls:
- Add to an existing folder — when the topic clearly belongs with material you've already grouped together (e.g. a new bio PDF goes into your existing "BIO 101" folder).
- Create a new folder — when several unsorted items share a topic that doesn't have a folder yet. AI Organizer picks a sensible folder name and offers to make it.
- Leave it alone — when an item doesn't fit any pattern, AI Organizer skips it. Nothing gets moved into a "Misc" pile against your wishes.
Each suggestion is shown individually. You accept the ones that look right and dismiss the ones you'd rather skip. Dismissed suggestions don't reappear in the same session, so you can move through the list quickly without re-seeing rejected items.
Auto-Grouping on Upload
When you upload two or more files together, Scholarly can group them into a new folder right away and suggest a name — no need to run AI Organizer afterward. A small banner appears with the proposed folder name; click to accept and the new folder is created with all of those files inside, or dismiss to leave the files unsorted in your library.
This is the fastest way to keep a new lecture's PDF, lecture-notes, and recording in one place from the moment you upload them.
When AI Organizer Doesn't Suggest Anything
If everything in your library is already in a folder — or you only have one or two unsorted items — AI Organizer will tell you there's nothing to suggest. That's not a bug; it just means there isn't a useful grouping to surface yet. Upload some more content or unfold a few items first, then run it again.
Tips
- Run it after a busy upload day. A quick pass at the end of class clears the deck before the next session.
- Use clear file names. AI Organizer reads titles and content together, so a PDF called "Lecture 4 — Krebs cycle.pdf" is easier to place than "Untitled.pdf".
- Don't fight it. If a suggestion isn't quite right, dismiss it and move on — the next one is usually better. Accepted suggestions can always be undone by dragging the item back out of the folder.
Related
- Folders and Organization — everything else about creating, renaming, and managing folders.
- Home and Library — where AI Organizer surfaces on the home page.
- Uploading Content — how files get into your library in the first place.