Scheduled Tasks

Most of the time you open a create window, pick your sources, and press Create. Scheduling is the other option: pick a future day and time, and Scholarly starts the creation for you then instead of now. A creation scheduled from a create window runs once, at the time you chose.

This is useful when you want a report waiting for you in the morning, when you would rather a long video lecture generate outside your working hours, or when you are lining up several creations and want them spread out. For work you want again and again, such as a weekly quiz from your notes or a daily briefing, chat can repeat a task on a paid plan. See Repeating a Task in Chat.

Where to Find It

On the last step of any create window, the step with the Create button, a Schedule button sits next to it. Choosing Schedule starts the task later; choosing Create starts it right away.

It is available across the creation tools, including:

• AI Document, AI Slides, and Spreadsheets
• Podcasts and Video Lectures
• Worksheets, Timelines, Mind Maps, and Story Books
• Deep Research and Text-to-Speech

Everything you normally set in the create window, sources, model, style, instructions, is saved with the schedule. The task starts with exactly the settings you had on screen.

Choosing a Time

Selecting Schedule opens a small Schedule this task window. Nothing is picked until you choose:

• This evening starts today at 6:00 PM, or tomorrow evening if that time is past or close.
• Tomorrow morning starts tomorrow at 9:00 AM.
• After my current creation appears while a creation is running or queued, and names it. Your new creation starts when that one finishes, whether it completes, fails, or is cancelled. If it runs much longer than usual, yours starts anyway.
• Pick a date and time opens a field for any time at least one minute from now.

A time less than 15 minutes away offers Create now instead. Times are read in your device's current time zone, and the window names the time zone underneath the field. Press Schedule task to confirm, or Cancel to go back without scheduling.

After you confirm, a message names when the task will start, or which creation it is waiting for.

A create window schedules a single run. To run the same creation again, schedule it again, or ask chat to repeat the work for you.

Where Your Scheduled Tasks Live

On Home

The Scheduled group at the top of your feed on Home lists everything you have queued, with a count next to the heading. Each row shows the task's title and the start time, or the creation it is waiting for. This is the one place that gathers every scheduled task, wherever you created it.

On the Tasks Page

Tasks in the sidebar lists the same scheduled work beside everything running or finished. Use Filter to narrow it to Scheduled or Repeating. See Background Tasks and Notifications.

In a Project

If you scheduled the task while creating inside a project, it also appears in that project, with the same title, start time, and controls.

In Chat

You can ask Chat to run a creation later, and Chat will often offer first. Mention a date and Chat offers to have the work waiting for you then: say the board pack is due Friday, or that you go through a report every Monday, and it proposes the summary, deck, or summary for that moment.

The conversation shows a scheduled block for the task with the start time, in the same place the running task would normally appear. When the task starts, that block turns into the usual progress card and then the finished result. Times you give in words are read in your current time zone.

Scheduling is a desktop control in the create window; asking Chat works anywhere.

Repeating a Task in Chat

On a paid plan, chat can repeat a task on a schedule: a weekly quiz from your notes, vocabulary practice every Monday, or a daily briefing on a topic you follow. Ask in your own words, such as "quiz me on this week's notes every Monday at 9am for six weeks." Chat sets the first run, how often it repeats (every day, week, or month, or every few), and how many runs in all, up to 12 within one year. Every run starts at the same local time of day.

• One card for the whole series. The task card in the chat shows how often the task repeats and which run is next. Home lists it as one row with the runs left.
• Study material lands in your library. A quiz, flashcards, practice questions, or a notes summary is saved to your library on every run, so you can come back to it. A briefing or look-up is posted in the chat. A saved page uses no AI Creation Credit; a flashcard deck uses one on every run.
• Moving it. Change the next run's time from Home, the task card, or by asking chat. The later runs move with it and keep the same spacing.
• Stopping it. Stop every remaining run from Home or the task card, or ask chat. A series also stops by itself when 3 results in a row go unopened, or when your plan no longer includes repeating tasks. Changing a run's time or starting it early counts as paying attention, so it resets that count.
• On Free. Free chat tasks run once. Asking for a repeat shows an upgrade card, and chat can schedule a single run instead.

Changing Your Mind

Every scheduled row on Home, every scheduled card in chat, and a scheduled task's own page let you do three things before it starts. On a phone, tap the row or choose Manage to see them.

• Change time moves the task to any time at least one minute from now. A creation queued after another one stops waiting and keeps the time you chose, and anything queued behind it moves along with it.
• Cancel stops it before it starts, after asking you to confirm. Its AI Creation Credit comes back. For a repeating chat task this reads Stop all runs.
• Run now starts it immediately, as described below.

You can also ask chat to do any of these, from any chat.

Starting a Task Early

Every scheduled row has a Run now button. Press it and the task starts immediately instead of waiting, the row leaves the scheduled list and behaves like any other background creation from that point on: it shows progress, keeps running if you close the window, and tells you when it is ready.

If the task happened to start on its own a moment before you pressed the button, Scholarly tells you it has already started and moves the row into progress.

Worth Knowing

• Scheduling delays the start; it does not change the task type. A dedicated creation keeps its normal progress, completion notifications, and recovery options. A chat helper follows its own chat-task behavior. See Background Tasks and Notifications.
• Dedicated creations use their normal AI Creation Credit cost. A scheduled background chat helper instead follows chat usage rules. If it was assigned a premium model, available premium usage is checked when it starts; if the allowance is spent, it runs on Auto. Work performed by a premium helper can count even if it is later stopped or fails. See Plans and Limits.
• You do not have to stay online. Generation happens on Scholarly's servers, so a scheduled task starts whether or not your laptop is open or Scholarly is in a tab.
• A task that has not run yet is not a source. Scheduled work is labelled Scheduled wherever it appears and cannot be picked as a source for another creation until it has finished.

Related

• Background Tasks and Notifications, what happens once a task starts, and how you are told it finished.
• Home and Library, the Home dashboard where scheduled tasks appear.
• Plans and Limits, creation credits and premium chat usage for scheduled work.
• AI Chat, asking Chat to create something for you, now or later.
• Projects, where a project's scheduled tasks appear.