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GuideSharing

Sharing and Collaboration

Scholarly lets you share anything you've made, with a colleague, a client, your team, or anyone with a link. Most content types support sharing, view stats, comments, and duplication. You can also let people request access to private items so a wrong-permissions link doesn't dead-end them.

What You Can Share

  • Folders
  • Pages
  • PDFs
  • Flashcard sets
  • AI Meeting Notes
  • Podcasts
  • Research reports
  • Video lectures
  • AI Slides
  • AI Chat conversations

Opening the Share Window

Click the Share button on any content page header. The Share window opens with Who can open it, followed by the link and people with access. Choose the audience before copying or sending the link.

On phones, the Share button opens your phone's native share sheet first, so you can send the link straight to Messages, Mail, WhatsApp, AirDrop, or anything else you have installed. Pick More options to open the full Share window.

Choosing an Audience

Personal content starts as Private. Content filed in a shared or team-owned project can also be accessible through that project. Check both the item and its project when choosing an audience.

  • Only people you invite: invited people sign in with the invited email address. Others can request access.
  • Anyone with the link: people can open the link without an account. It is not listed in Explore or search.
  • Public: supported content types can also be listed in Explore and search. Use this when you want people to discover the work.

Public discovery is a separate choice from sending an unlisted link. Folders, files, and projects do not offer the Public listing option. Read the caption beside Copy link: for a private item it explains whether copying will open access to the team or to anyone with the link.

Sharing With Your Team

If you're an active member of a Team or Enterprise plan, the Share window also offers Everyone at [team name]. The helper text says it plainly, everyone in your team can view, but editing stays with you.

  • Everyone on your team can view the item; only you can make changes.
  • This option only appears if you're an active member of a team. See Scholarly Teams.
  • Works for any content type, including folders.

QR Codes

Use the QR code button beside the link to view and download a QR for the same shared address. Back returns to the audience and people list. The QR is great for:

  • Showing on a slide deck or whiteboard so a room can scan to open it.
  • Printing on a handout or a training pack.
  • Sharing in person without typing the URL.

A QR code points at the same shared link, so a private item asks you to choose an audience before generating one: a QR nobody can open is not useful on a handout. Sharing buttons also name the audience change before you copy a link that was private.

Invite by Email

Need to send to specific people? Open the Share window and add their emails in the Invite section. Each invitee gets an email with a one-tap Open link.

If you accidentally invited the wrong person, the Remove button on each invite row works on touch and on hover.

Request Access

When someone opens a private link without an invite, they see a Request access page instead of a dead end. A signed-out viewer can enter their email address and ask for access without creating an account. A signed-in viewer can request from their account and add an optional note. The owner receives an email naming the requester and the item.

After approval, the requester receives an email to open the item. A signed-in requester with the correct account can also see the waiting page update.

Approving a request

The request email includes a Let them view action to approve the named requester, plus a route to review the request in Scholarly. In the Share window you can see who is asking, any note they added, and choose Approve or Deny. You can also handle requests later from the Share window of any item you own.

Approving adds them to the item's invite list, exactly like an emailed invite, and you can revoke that access again at any time.

The same flow works in reverse when a private link is shared with you. You'll land on the Request access page when the item is private and you haven't been invited, when the owner has since revoked your access, or when you signed in with a different email than the one they invited.

  1. Open the shared link.
  2. Enter the email address that should receive access, or sign in with the account you want to use.
  3. Optionally add a short note for the owner.
  4. Click Request access.

You get an email the moment the owner approves; reopen the same link and the content is unlocked. If they decline or don't respond, the page stays put and you can request again later.

Every shared content type supports this: flashcard decks, PDFs, AI Video Lectures, AI Podcasts, AI Meeting Notes, research sessions, AI Chat conversations, and pages.

The access page can show the item's title, owner, and a preview such as a video thumbnail or duration so you know what you are requesting. It does not unlock the full content. If an invite went to your email address but your account has not verified it, follow Verify email instead of requesting again.

A public link does not have to be permanent or open to everyone who ever had the address. Once you choose Anyone with the link or Public, a Link settings panel appears at the top of the share list:

  • Password: anyone opening the link has to enter it first. 4 to 72 characters.
  • Link expiry: Does not expire, 24 hours, 7 days, or a custom date up to a year out.
  • Saving and export: leave it on, or switch to View only so viewers cannot save a copy or export.
  • Revoke link: the address stops opening for good. Create new link issues a fresh one.

These apply to anyone using the public link. People you invited by email, and your team on a shared workspace item, keep opening it the way they already do.

Full detail, including what each state looks like to a viewer and which control to reach for when: Password, Expiry, and Revoking a Shared Link.

Who Opened It

For a shared item, the Share window shows what happened to it:

  • Who opened it, and when: named opens, counted once per person per day. Your own opens are never counted.
  • Views: how many people opened your link.
  • Saves: how many viewers copied the item into their own account.

A weekly share activity email rounds up the same information, including teammate opens alongside public-link activity.

Save to My Account

When the owner allows saving, a viewer can use Save to my account (the bookmark icon). A View only public link disables saving and export. That creates an independent copy they own and can edit. The original is unchanged.

Logged-out viewers see a sign-up prompt that names the specific item they're looking at, for example, "Save this flashcard deck."

Video embeds and private podcast feeds

For a public video lecture, open Share → Embed to copy the player embed code. Password-protected, expired, or revoked links cannot be used as an unrestricted embed.

For a podcast or video lecture, the Podcast feed tab gives you a private feed containing your podcasts and video audio. Copy the feed URL into a compatible podcast app, or use the Apple Podcasts option. Keep that feed URL private: anyone with it can listen. Resetting it invalidates the previous URL. Spotify does not support adding this private feed.

On a paid team plan, a creator can use Share → See who finished for a lecture shared with their team. Owners and Admins can also view shared-lecture progress and export CSV from Team → Overview. See Team Data and Security for the reporting boundaries.

Shared With Me

Pages, decks, podcasts, video lectures, and other items shared with you appear alongside your recent study materials with a clear Shared label. No separate sidebar destination to dig through.

Pinning Content

Pin any content type so it's always at the top of your sidebar and home page:

  • Pages, PDFs, flashcard decks, AI Meeting Notes, podcasts, research sessions, video lectures, AI Slides, and chats.

Pin from the content page header, by hovering over a card on the home page, or by right-clicking any item.

Sharing AI Chats

Share any AI conversation publicly or privately, exactly like other content. Shared chats display read-only, viewers see all messages and any AI-generated content but cannot send new messages.

Sharing Folders

Share a folder and recipients get a read-only view listing everything inside it, PDFs, pages, videos, and anything else you've filed there. They can open any item from that list just like anywhere else in Scholarly. The folder shows who shared it, as Shared by [Name].

Sharing Projects

Share a project from the Collaborators tab. People you invite, or everyone on your team, if you choose team access, can view all content in the project, including folders and everything filed inside them.

Project chats and memories are private to each person. Invited project members can chat across the shared sources and edit the shared brief and instructions. Content management, invitations, default profiles, and archiving stay with the owner or team administrators. A public link shows the project overview only; invite people or use team access to open the contents.

If a project is owned by a team rather than by you, every active member of that team can open it without an invite, and it stays with the team if the person who created it leaves.

See Projects.

Privacy Notes

  • Anyone with the link is unlisted, but its URL can be forwarded. Public additionally makes eligible work discoverable in Explore and search.
  • Switching back to Only people you invite invalidates the existing public link the next time someone opens it.
  • Revoke individual invites at any time from the Share window. The next time the revoked person opens the link they'll see the Request Access page instead.
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