How to Make Training Videos in Other Languages

The short answer

Write or collect the procedure once, in whatever language head office uses. Upload that SOP, policy or handbook to an AI training video generator that lets you pick the output language per video, generate the module in each language your teams speak, and have someone who speaks that language watch the first minute of each version before you share it.

In Scholarly that means: upload the file to the AI training video generator, set the output language in the creation panel (Spanish, Hindi, Arabic, German, Japanese and many more), and generate. The script is written from your file only, in the language you picked, with narration, on-screen steps, captions and a transcript in that language. Then generate the next language from the same file. Every version follows the same steps because every version comes from the same source.

The rest of this guide covers why a translated PDF is not the same as training, how to structure the source so every language version stays accurate, what to check per language, and what an AI tool like this does not do.

Why a translated PDF is not training

Most multilingual training starts as a translation job: someone sends the English SOP to a translator, gets back a Spanish PDF, and emails it to the site. The document is now technically available in Spanish. Whether anyone reads it is another matter.

A narrated video changes three things:

• People actually get through it. A five-minute module with chapters is easier to finish than eight pages of procedure.
• The order is enforced. Narration walks through the steps in sequence, which is the point of most safety and process training.
• It is checkable. A short quiz from the same source tells you whether the module landed, in the same language.

There is also a compliance angle in some industries. In the US, OSHA expects employers to present safety training in a language and vocabulary workers can understand. A Spanish module made from the English SOP is a direct way to meet that expectation for Spanish-speaking crews, as long as you review it before rollout.

Step by step: one SOP, several languages

1. Start from one master document

Pick the version of the procedure that is actually current and treat it as the master. If the procedure lives in several places, such as a policy PDF, a slide deck and a recorded walkthrough, add them all; Scholarly can combine up to 10 files into one module on Premium, or 20 on Laureate.

If the procedure only exists as rough notes or in someone's head, write it down first. The AI SOP generator turns notes or a recorded walkthrough into numbered steps, and that SOP becomes the source for every language version.

2. Generate the first language and review it

Open the creation panel, choose the output language, and add a short instruction about the audience. Good instructions are specific:

• "Audience: new warehouse staff on their first day."
• "Keep the product names and the term 'lockout/tagout' in English."
• "Address the viewer formally" (useful for German, Italian, Polish, Korean and others where the form of address matters).

Generate, then watch the module with someone who speaks the language. Check equipment names, numbers, units and any step where a mistranslation would be dangerous. Rendering usually takes 10 to 25 minutes.

3. Generate the other languages from the same file

Do not translate the first video. Go back to the same source, pick the next language, reuse the same instructions, and generate again. Because each version is scripted from the source rather than from another version, an error in one language does not copy itself into the rest.

4. Add a quiz in the same language

From the same source, generate a quiz in the same output language. Questions, answer options and explanations come out in that language, and each explanation cites the passage it came from, which makes it easy for a reviewer to check.

5. Share, or export to your LMS

Viewers can watch any module in a browser by link, with chapters, captions and a searchable transcript. On a paid plan you can download a watermark-free MP4 and upload it to your LMS, intranet or wiki.

What to check, language by language

The same review checklist applies everywhere: names, numbers, units, product codes, and anything that would hurt someone if it were wrong. A few languages have extra things worth knowing:

• Spanish. Pick the variant your audience speaks. Spanish and Spanish (Spain) are narrated with a Castilian voice; Spanish (Mexico) and the other Latin American variants are narrated with a Mexican Spanish voice. See Spanish training videos.
• Portuguese. Narration uses a Brazilian Portuguese voice today, including for European Portuguese audiences. See Portuguese training videos.
• Arabic. Lectures lay out right to left, and English product names inside an Arabic heading keep their order. Check numbers and acronyms in the first scenes. See Arabic training videos.
• Hindi. Decide which technical words stay in English and list them in the instructions; Hindi narration that includes English terms is still read as Hindi. See Hindi training videos.
• German, Italian, Polish, Dutch. Decide the form of address (Sie or du, Lei or tu, Pan/Pani or ty, u or je) before you generate. See German training videos.
• Japanese and Korean. Check readings of names and uncommon terms, and choose the level of formality. See Japanese training videos.

Every supported language and format is listed on the languages page.

What this does not do

Be clear about the limits before you plan a rollout around them:

• No avatar. Scholarly makes narrated scenes with diagrams and on-screen steps. It does not generate a synthetic presenter or lip-sync a face. If a talking head is a requirement, an avatar tool such as Synthesia or HeyGen is the better fit; our comparison of AI tools that turn documents into training videos covers the trade-offs.
• No completion tracking or certificates. Keep those in your LMS and upload the MP4 there.
• No guarantee a translation is right. The script is generated in the language you pick, but a fluent reviewer still needs to watch it. Treat AI output like a first draft from a good translator.
• The app is in English or Japanese. What you create can be in many languages, but the Scholarly interface itself is currently English or Japanese.

Running it as a team

When several people make versions for different regions, put the master documents in one place. On Scholarly Teams every seat builds on a shared source library, Owner, Admin and Member roles decide who can change what, and activity reporting shows per-member counts of what is being created. A regional lead in Mexico City and another in Riyadh can each make their own language version from the same SOP head office maintains.

Cost

You can try it free: a free account includes one lifetime AI Creation Credit, which renders one roughly 2-minute module at 720p. Premium ($30/mo or $144/yr) includes 15 AI Creation Credits a week, target lengths up to 45 minutes, 1080p and MP4 downloads. Each language version is a separate creation. Teams pricing is on the Teams page.