AI Meeting Notes and Note-Taking for Teams

The problem with team note-taking

Every group runs on conversations that nobody writes down well. A weekly standup, a client call, a lecture, an onboarding session, a research review — the useful part lives in someone's memory and a few half-finished bullet points. A week later the decision is fuzzy, the action items are gone, and the one person who took notes is the bottleneck for everyone else.

Most "team notes" tools try to fix this with more places to type. That doesn't help, because the hard part was never the typing — it's capturing what was actually said, keeping it tied to the moment it was said, and making it useful to people who weren't in the room.

Scholarly takes a different approach. Instead of asking your team to write better notes, it lets you record the conversation and turn the recording itself into grounded notes, summaries, and follow-ups — with every claim tied back to a real timestamp in the audio. And because it's the same workspace your team already uses to study and work from its own material, those notes don't just sit in a document. They become quizzes, flashcards, podcasts, and study guides that the whole team can use.

What AI Meeting Notes actually does

AI Meeting Notes starts from a recording. You capture a meeting, lecture, or call — or upload audio or video you already have — and Scholarly produces:

• Timestamped notes. Not a wall of transcript, but structured notes where each point links back to the exact moment in the recording it came from. If someone questions a decision, you click the timestamp and hear it.
• A clear summary. The gist of the conversation in plain language, so a teammate who missed the call can catch up in two minutes instead of scrubbing through an hour of audio.
• Follow-ups and action items. The concrete "who owns what" that usually evaporates the moment a meeting ends, pulled out and listed so nothing quietly falls through.

Because everything is grounded in the actual recording, the notes don't drift into invention. This is the whole point of Scholarly: answers, notes, and summaries are built from your real material, and they're traceable back to it. You're never trusting a confident-sounding paragraph you can't check — you can always jump to the source.

Recording and capture is a first-class part of the product, not a bolt-on. You can read more about how it works on the Recordings feature page.

Notes are the start, not the end

Here's where a team workspace pulls ahead of a standalone transcription tool. Once a meeting or lecture is in Scholarly as source material, you can turn it into anything else the team needs — all grounded in that same recording:

• Flashcards from a training session or lecture, so new hires or students can actually retain the material instead of skimming a doc once.
• Quizzes and practice exams built from a recorded class or onboarding call, to check that people understood what was covered — testing grasp of the ideas, not rote recall of a date someone mentioned in passing.
• A study guide that pulls the key concepts out of a dense session into something a teammate can review before an exam, a client meeting, or a handoff.
• A podcast version of a meeting or lecture, so people can catch up on the commute instead of finding an hour at their desk.
• AI Video Lectures and AI slides that turn a recorded explanation into a clean, shareable walkthrough for anyone who joins later.

You capture the conversation once, and the same source material powers every downstream format. Nobody re-types a summary into a slide deck or re-explains the same onboarding session for the fifth new person — the material is already there, grounded and reusable.

Deep Research on top of your own meetings

Recordings and notes also become searchable material your team can reason over. Ask a question across a folder of meeting notes and lecture recordings and get a cited answer, not a guess. Run Deep Research that pulls from your team's recorded sessions alongside the PDFs, slides, and notes already in your shared library — so the answer reflects what your group actually said and decided, with citations you can open and verify.

That's the difference between a pile of transcripts and a real knowledge base: the material is grounded, connected, and shared, so the whole team can work from it instead of asking the one person who was in every meeting.

Everything shared, on one plan

None of this matters if it's locked behind individual subscriptions. That's what Scholarly Teams fixes.

Teams put your whole group on a single Enterprise plan. When someone accepts their invite, every paid feature turns on for them automatically — AI Meeting Notes, recordings, flashcards, quizzes, practice exams, study guides, notes, podcasts, AI Video Lectures, AI slides, and Deep Research. There are no per-person paywalls and no upgrade prompts standing between a teammate and the work. They accept, and they're in.

A few things make Teams genuinely built for groups:

• Shared source libraries. Meeting recordings, lecture audio, PDFs, and notes live in one place, so everyone works from the same grounded material instead of scattered personal copies.
• The most capable AI models. Teams unlock the top tier we reserve for Enterprise — Opus 4.8, Fable 5, Sonnet 5, and GPT-5.5 — across every feature that uses AI. Admins choose which model tiers the team can use, so you set the balance between capability and cost.
• Your own weekly credits. Every member gets their own 450 AI credits per week — per person, not a shared pool, reset every week. A quick chat is about a credit; a full AI Video Lecture is around 25. One teammate's heavy week never eats into anyone else's.
• Admin controls that fit a team. Invite by email or link, assign Member and Admin roles, set team-wide model access, and see per-member usage broken down by feature and model — all on one central bill.

The result: your group captures its meetings and lectures, turns them into grounded notes and follow-ups, and reuses that material as study tools — without anyone hitting a wall or expensing a separate subscription.

Why this beats a transcription add-on

Plenty of tools will transcribe a call. Far fewer keep the notes tied to the source, and almost none let you turn that same recording into flashcards, a quiz, a study guide, or a podcast your whole team can use. Scholarly does, because meeting notes aren't a separate product here — they're one more kind of source material in a workspace built to make your real material useful.

We build the way we always have: genuinely good, correct tools on your own material, not streaks or engagement loops. The goal is understanding what was actually said and decided — and making it reusable — not gamifying attendance.

Getting started

Head to Scholarly for Teams and choose My team or business when you sign up to start a team. Teams begin at 3 seats and are self-serve up to 29, at $45 per seat / month or $324 per seat / year (a 40% saving) — see the full breakdown on pricing. Need more seats, or setting this up for a school, district, or with invoicing? Email hello@scholarly.so and we'll get you set up.

Capture the conversation once. Let your whole team keep working from it.