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The Power of AI in Note Taking During Meetings

By Scholarly

8 min read

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In today's fast-paced world, effective note-taking is essential for staying organized and retaining crucial information. Traditional note-taking methods can be time-consuming and prone to human error. However, with the advent of Artificial Intelligence (AI), note-taking during meetings has undergone a remarkable transformation. AI-powered note-taking tools offer advanced features and capabilities that enhance productivity and streamline the entire process.


Past State

In the past, note-taking during meetings largely relied on handwritten or typed notes. This process required active listening, quick thinking, and manual transcription of key points. It was often challenging to capture every detail accurately, resulting in potential information loss. Additionally, organizing and consolidating the notes afterwards could be a tedious task.

Current State

With the integration of AI, note-taking during meetings has become more efficient and effective. AI-powered tools leverage speech recognition technology to automatically transcribe spoken words into text. These tools can accurately capture and transcribe meeting discussions in real-time. In addition to text transcription, some AI tools offer advanced features such as speaker identification, keyword highlighting, and automatic summarization.

Future State

The future of note-taking during meetings holds even more exciting possibilities with AI. As AI technology continues to advance, we can expect tools that not only transcribe text but also analyze it for sentiment, key insights, and action items. AI algorithms can help identify patterns, extract valuable information, and provide intelligent suggestions for better decision-making. With the integration of natural language processing and machine learning, AI-powered note-taking tools will become invaluable companions for professionals in various industries.


  • Improved Accuracy: AI-powered note-taking tools eliminate the risk of human error and ensure accurate transcriptions of meeting discussions.

  • Time Savings: AI transcription significantly reduces the time required for manual note-taking, allowing users to focus on active listening and meaningful participation.

  • Effortless Organization: AI tools often include features for organizing and categorizing notes, making it easier to retrieve specific information when needed.

  • Searchability: With AI-generated transcriptions, it becomes effortless to search for specific keywords or phrases within meeting notes, saving valuable time and effort.

  • Collaboration: AI-powered note-taking tools enable seamless collaboration by allowing users to share and access notes digitally, fostering better teamwork and knowledge sharing.

Best Practices

  • Choose the Right Tool: Research and explore different AI-powered note-taking tools to find the one that best suits your needs and preferences.

  • Prepare Ahead: Familiarize yourself with the AI tool's features and functionalities before the meeting to make the most of its capabilities.

  • Ensure Clarity: Speak clearly and concisely during the meeting to enhance the accuracy of the AI transcription.

  • Review and Edit: While AI transcriptions are highly accurate, it's always a good practice to review and edit the notes for any minor errors or clarifications.

  • Back Up Regularly: Ensure that your AI-powered note-taking tool has automatic backup or synchronization features to prevent data loss.

Pros and Cons


  • Accurate and Fast Transcriptions: AI-powered note-taking tools can transcribe spoken words into text accurately and in real-time.

  • Automated Organization: AI tools often provide features for organizing and categorizing notes, streamlining information retrieval.

  • Integration with Other Apps: Many AI-powered note-taking tools seamlessly integrate with popular productivity apps, enhancing workflow and productivity.

  • Enhanced Collaboration: With digital sharing capabilities, AI note-taking tools facilitate easy collaboration among meeting participants.

  • Improved Accessibility: AI-powered tools offer accessibility features such as text-to-speech conversion, benefiting users with visual impairments.


  • Dependence on Internet Connection: Some AI note-taking tools require a stable internet connection for real-time transcription and synchronization.

  • Privacy and Security Concerns: As AI tools process and store sensitive meeting information, ensuring data privacy and security becomes crucial.

  • Lack of Personal Touch: When compared to handwritten notes, AI-generated transcriptions may lack the personal touch and customization options.

  • Initial Learning Curve: New users may require some time to familiarize themselves with the functionalities and features of AI note-taking tools.

  • Cost: Depending on the features and subscription plan, some AI-powered note-taking tools may come with a cost.


Several AI-powered note-taking tools have emerged in the market. Here are a few notable options worth exploring:

  1. Scholarly: Scholarly is an AI-driven note-taking platform that offers features like auto-completion, flashcard creation, and transcribing pictures and PDFs to text. It integrates with popular productivity apps and provides a user-friendly interface.

  2. Evernote: Evernote is a versatile note-taking app that utilizes AI to provide features such as text recognition, OCR (Optical Character Recognition), and intelligent search functionality. It supports multimedia content and offers integration with other productivity tools.

  3. Notion: Notion is a comprehensive workspace tool that combines note-taking, project management, and collaboration features. With its powerful AI capabilities, Notion allows users to create structured databases, automate tasks, and collaborate in real-time.

  4. Otter.ai: Otter.ai is an AI transcription tool designed specifically for note-taking during meetings and lectures. It offers live transcription, speaker identification, and automatic summarization. Otter.ai seamlessly syncs with popular cloud storage platforms.

  5. Microsoft OneNote: OneNote is a popular digital note-taking app that integrates with the Microsoft Office ecosystem. It incorporates AI features like ink-to-text conversion, handwriting recognition, and cross-platform syncing.


  1. AI Transcription: Utilize AI-powered transcription tools like Scholarly, Otter.ai, or Evernote to automatically transcribe meeting discussions in real-time.

  2. Automated Summarization: Utilize AI features for automatic summarization of meeting notes, condensing lengthy discussions into concise key points.

  3. Keyword Extraction: Utilize AI algorithms to extract and highlight important keywords or phrases within meeting transcriptions for easy reference.

  4. Speaker Identification: AI tools like Otter.ai and Microsoft OneNote can automatically identify speakers in a meeting and associate their spoken words with their respective names.

  5. Integration with Productivity Apps: Explore AI-powered note-taking tools that seamlessly integrate with your preferred productivity apps, allowing for efficient workflow management.

AI Impact

AI Applications

AI applications in note-taking during meetings extend beyond transcription. AI can analyze sentiment, extract key insights, and even generate actionable summaries. With AI algorithms, note-taking becomes a dynamic process that supports decision-making and knowledge retention.

AI Techniques

AI techniques used in note-taking include speech recognition, natural language processing, machine learning, and data analysis. These techniques enable accurate transcription, semantic understanding, and intelligent data extraction.

AI Benefits

AI benefits note-taking during meetings by enhancing efficiency, accuracy, and collaboration. AI-powered tools save time, reduce the risk of information loss, and facilitate seamless sharing and collaboration among meeting participants.

AI Challenges

AI-powered note-taking tools face challenges such as privacy concerns, ensuring data security, and handling various accents and speech patterns. AI algorithms must continually improve in order to accurately transcribe diverse speakers in real-time.

AI Online Apps

  1. Scholarly: Scholarly's AI-generated flashcard creation, auto-complete, and AI-powered tutor features make it an excellent online tool for note-taking during meetings. Sign up for Scholarly and experience its advanced AI capabilities.

  2. Otter.ai: Otter.ai offers live transcription and integration with popular cloud storage platforms, making it a reliable choice for AI-driven note-taking during meetings. Visit Otter.ai for more details.

  3. Microsoft OneNote: OneNote's AI features, such as ink-to-text conversion, handwriting recognition, and cross-platform syncing, make it a versatile note-taking tool suitable for meetings. Explore OneNote's capabilities on the Microsoft OneNote website.

  4. Evernote: Evernote combines AI-powered features like text recognition and intelligent search functionality with its note-taking capabilities, making it a comprehensive tool for meetings. Learn more about Evernote at Evernote.com.

  5. Notion: Notion's AI capabilities enable structured note-taking, task automation, and real-time collaboration. Discover the power of Notion for meetings by visiting Notion.so.


AI has revolutionized note-taking during meetings, offering numerous benefits and transforming the way professionals capture and organize information. With improved accuracy, time savings, and collaborative features, AI-powered note-taking tools have become indispensable for productive meetings. As AI technology continues to advance, we can expect even more intelligent and sophisticated applications that will further enhance note-taking and knowledge management.


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